Parse and Permutate Explained

A common problem with data we receive is the content often varies in standardization. Data feeds are sourced from other systems or could be the result of someone “keying” the data into your database. All scenarios result in inconsistent data.  QDS offers the ability to “clean” data before any search actions are performed.

QDS uses a two-step strategy to clean and generate name variations: Parse and Permutate.

The ability to parse data ensures the highest level of accuracy. Along with parsing data, name variations can be generated to ensure all possible searches are performed, resulting in the highest level of due diligence and compliance. The goal is to find additional hits, identify active SCRA, MLA or Bankruptcy when it’s absolutely critical and avoid the need to rescind a Forclosure Sale or some other legal action.

Name Parsing

Parsing ensures all name parts are accurate and any additional subjects are extracted from the original subject. If a name provided is mostly normalized but contains a suffix within the last name, parsing will detect. If the name is 100% standardized the name parsing will bypass the name. Parsing ensures that provided subject names are stored and represented as discrete data elements.

Ideally, orders adhere to this format:

  • Prefix: Mr.
  • First Name: John
  • Middle Name: A
  • Last Name: Doe
  • Suffix: Jr

However, in practice we see:

  • First Name: Mr John
  • Middle Name: A
  • Last Name: Doe Jr aka John Smith aka Johnathan Allen Smith

Or even:

  • John A Doe Jr aka Jane Smith fka Janice Smith aka Shiela Smith (Deceased) aka Shelia Ann Smith aka Estate of Mike Smith

Parsing the latter example generates six parsed contacts called “aliases”:

Alias 1 Alias 2 Alias 3 Alias 4 Alias 5 Alias 6
John A Doe Jr Jane Smith Janice Smith Shiela Smith Sheila Ann Smith Mike Smith

Parsing offers the following features:

Feature Description
Known Word Removal Removes known string patterns from last name such as Estate, AKA, deceased, etc. Additional words can be added to removal list.
Prefix Removal Removes known names prefixes from first name.
Space Normalization Reduces multiple spacing between name parts to a single space. Removes any leading and trailing spaces next to hyphens.
Word Scrubbing Removes and/or substitutes all non-word characters from names including numbers and any type of whitespace with the exception of Non Removed Characters.
Segment Parsing Splits last name based on presence of Segment Delimiter and creates name aliases. Used when multiple full names are passed in last name. For example, last name Smith AKA John A. Doe Jr will generate two name segments: 1) last name Smith 2) John A. Doe Jr where the left most name is the primary segment and the subsequent names are aliases. Segments are evaluated to ensure that no duplicate alias are produced by redundant segments.

Upon completion, the name is either ready to be searched or permutated.

Name Permutations

Name Permutations offers the ability to generate name variations on a given subject. If a contact needs to be cleaned, it will be parsed before reaching any of the designated permutation features. This allows multiple searches to be performed when a name contains a multi-part name or suffixes. The ability to leverage name permutations along with name parsing ensures the highest level of Accuracy and Compliance.

Permutation offers the following features:

Feature Description Option Example
Transpose Transposes name parts to generate all unique variations. Transposing occurs on any number of name parts provided. True | False Original Name: Smith Doe

Generates:

  • Doe Smith
Merge Names Merges compound name parts into a single name. Merging occurs on any number of name parts provided. True | False Original Name: Smith Doe

Generates:

  • SmithDoe
Force Hyphen Generates additional name variations only on two part last names delimited by a spaces replacing the space with a hyphen. True | False Original Name: Smith Doe

Generates:

  • Smith-Doe
Search Original Allows original name to be searched even in case of name containing known words along with any name variations generated. True | False Original Name: (Deceased) Jones.

(Deceased) would be flagged as a known word and the original name would be disqualified.

Toggle Middle Name Ability to generate name variations with/without middle name when middle name is provided. Middle name toggle generates variations after transposing of name parts. True | False Original Name: John A Doe

Generates:

  • John Doe
  • John A Doe
Middle Name Parse Will apply middle name and/or initial to alias or permutated names.
Option turned off. None
Inserts new contact for every unique middle name. Always uses the original alias middle name (even if initial). Shares all middle names across all original aliases and primary Share Original Name: John Bailey Doe AKA James Michael Doe

Generates:

  • John Bailey Doe
  • James Michael Doe
  • John Michael Doe
  • James Bailey Does
If a middle name is a middle initial and it matches first letter of alias contact’s middle name, then the full middle name is shared with the original contact. Share Merge Original Name: John B Doe AKA James Bailey Doe

Generates:

  • John B Doe
  • John Bailey Doe
  • James Bailey Doe
Inserts new contact with middle initial when middle name is provided. Append Middle Initial Original Name: John Bailey Doe AKA James Michael Doe

Generates:

  • John Bailey Doe
  • John B Doe
  • James Michael Doe
  • James M Doe
Inserts new contact with middle initial on ALL permutations/aliases when middle name is provided. Append Middle Initial All Original Name: John Bailey Doe AKA James Michael Doe

Generates:

  • John Bailey Doe
  • John B Doe
  • John M Doe
  • James Michael Doe
  • James M Doe
  • James B Doe
Include Suffix Ability to generate name variations using name suffix at given levels:
Omits name suffix from any searches None Original Name: John  Doe, Jr.

Generates:

  • John Doe
Search with and without and without name suffix for the original names Original Only Original Last Name: John Doe Jr AKA James Smith Jr

Generates:

  • John Doe
  • John Doe Jr
  • James Smith
  • James Smith Jr

± There are no compound names.

All name variations will be searched with and without suffix when a compound name All Original Last Name: John Doe Jr a.k.a. James A Smith Doe Jr

Generates:

  • James Smith Doe Jr
  • James Smith Doe
  • James Smith
  • James Smith Jr
  • James Doe
  • James Doe Jr

± John Doe searches are the same
±± Depending on permutation model each name will be generated with and without suffix

Mixed Case Parse Splits single names with mixed case names into compound name parts True | False Original Last Name: LaVerne

Generates:

  • La
  • Verne

± Permutation options can be used in combination or interchangeably.

Quandis can also implement custom Parsing and Permutation functionality to match your specific needs.

Use Cases

Transpose:
Name Transpose Option Contacts Searched
John Bailey Doe Smith False
  • John Bailey Doe
  • John Bailey Smith
True
  • John Bailey Doe
  • John Bailey Smith
  • John Bailey Smith Doe
Merge Names:
Name Merge Names Option Contacts Searched
Sarah O Connor False
  • Sarah Connor
  • Sarah O
True
  • Sarah OConnor
  • Sarah Connor
  • Sarah O
Force Hyphen:
Name Force Hyphen Option Contacts Searched
John Doe Smith False
  • John Doe Smith
  • John Smith
  • John Doe
True
  • John Doe Smith
  • John Smith
  • John Doe
  • John Doe-Smith
Search Original:
Name Search Original Option Contacts Searched
John A Doe (DECEASED) False
  • John A Doe
True
  • John A Doe (DECEASED)
  • John A Doe
Toggle Middle Name:
Name Toggle Middle Name Option Contacts Searched
John Bailey Doe False
  • John Bailey Doe
True
  • John Bailey Doe
  • John Doe
Middle Name Parse:
Name Middle Name Parse Option Contacts Searched
John Bailey Doe None
  • John Bailey Doe
John Bailey Doe AKA Joe Michael Doe Share
  • John Bailey Doe
  • John Michael Doe
  • Joe Michael Doe
  • Joe Bailey Doe
John B Doe AKA Joe Bailey Doe Share Merge
  • John B Doe
  • John Bailey Doe
  • Joe Bailey Doe

± Joe B Doe is not created.

John Bailey Doe AKA Joe Michael Doe Append Middle Initial
  • John Bailey Doe
  • John B Doe
  • Joe Michael Doe
  • Joe M Doe
John Bailey Doe AKA Joe Michael Doe Append Middle Initial All
  • John Bailey Doe
  • John B Doe
  • Joe Michael Doe
  • Joe M Doe
  • John Michael Doe
  • John M Doe
  • Joe Bailey Doe
  • Joe B Doe
Include Suffix:
Name Include Suffix Option Contacts Searched
John Doe Sr. False
  • John Doe
John Doe Sr. AKA John Smith Original Only
  • John Doe
  • John Doe Sr.
  • John Smith
John Doe Sr. AKA John Smith All
  • John Doe Sr.
  • John Doe
  • John Smith Sr.
  • John Smith
Mixed Case Parse:
Name Mixed Case Parse Option Contacts Searched
John DeCosta False
  • John DeCosta
True
  • John De Costa
  • John Costa
  • John De

Combining Features

Permutation features can be used in combination, allowing for the highest level of due diligence in your searches.

Name Active Options Contacts Searched
John A Doe AKA Joe Doe AKA John Andrew Doe Middle Name Parse: Share

Toggle Middle Name: True

  • John A Doe
  • John Doe
  • Joe Doe
  • Joe A Doe
  • Joe Andrew Doe
  • John Andrew Doe
John Doe Smith Transpose: True

Force Hyphen: True

Search Original: True

  • John Doe Smith
  • John Smith Doe
  • John Smith
  • John Doe
  • John Doe-Smith
  • John Smith-Doe